University, College and School Legionella Training

by Peter Gunn, on 26-01-2023
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A simple internet search using the words, “Legionella and Schools” identifies many news articles with instances of schools being closed following a Legionella “outbreak”.




Reading further, you will discover that these shutdowns were caused by Legionella bacteria being found in the schools’ water systems, which subsequently resulted in the water systems being cleaned and disinfected. The UK recognises the availability of water to be a basic human right and a school requires water for drinking, cleaning, washing, flushing toilets and many other reasons besides.


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The importance of Legionella training

Although it is understandable that a school would perhaps need to close, could this have been avoided? Would training have helped limit the school closures? The answer of course is very likely to be yes. Suitable Legionella training of staff would certainly help to identify problems before they occur, thus reducing the potential for school closure.



Firstly, it is important to note that newspaper headlines can be misleading when referring to Legionnaries' Disease ‘outbreaks’. The HSE [HSG274 Pt 2] define an outbreak ‘as two or more cases where the onset of illness is closely linked in time (weeks rather than months) and where there is epidemiological evidence of a common source of infection, with or without microbiological evidence’, so the presence and identification of the bacteria alone, is not deemed to be an ’outbreak’, even if the bacteria when present does needs removal locally.


Controlling Legionella Risk

If you are the nominated “Responsible Person” for Legionella at a school, college, or university, it is important to be aware that Legionella is a naturally occurring bacteria, and eliminating the risk Legionella represents, is not reasonable or practicable. Instead, you must “as far as is reasonably practicable” aim to control it. The HSE has published detailed guidance found here, to help Duty Holders and Responsible Persons do this.


This blog will emphasise the importance of Legionella training for management. From a legal point of view, COSHH, Regulations 8 and 12; Management of Health and Safety at Work Regulations, Regulations 5, 7, 10 and 13; HSW Act, Sections 2, 3, and 4, detail how employers must provide their employees with suitable and sufficient training. This applies to the management of water and the risks posed by Legionella bacteria and those who have a role in water safety, should be trained for the role they undertake.



Do you want to learn more about legionella training? Read our full "Legionella training courses guide" >



School supplies on desk against empty classroom



HSG 274 Part 2 states “Inadequate management, lack of training and poor communication can be contributory factors in outbreaks of Legionnaires’ Disease. It is important that those people involved in assessing risk and applying precautions are competent, trained and aware of their responsibilities.”


Indeed, one of the failures identified in the prosecution following the UK’s largest outbreak at Barrow-in-Furness in 2002 was the lack of appropriate training. The unappointed “Responsible Person” hadn’t received any Legionella training and the record of any health & safety training throughout the council was very poor.

Which Legionella course would be suitable for me?

Legionella training courses are widely available in many different formats and aimed at different people within an organisation. These will range from management courses aimed specifically at the Responsible Person, Competent Person training for those undertaking monitoring or remedial tasks or more general Legionella Awareness training.


To determine what training is suitable and sufficient for those involved in water safety at your organisation, click here for useful advice on which course is right for you.


To manage and record your organisation’s employee training, you could use a simple Training Needs Analysis tool, found here. This tool simply allows you to keep track of your team’s training records and easily helps you to identify when training has expired and requires refreshing.


trainingimagecroppedTraining is an essential part of competence. Competence is the ability to do something successfully. Without training, quite simply, employees would not be adequately informed on how to carry out their roles successfully and in doing so, ensure the safety of others.


The importance of training should not be ‘news’ to anyone, but without it, we would not continue to learn and successfully mitigate Health & Safety risks as they occur.


Legionella training is no different, providing schools, colleges and university employees with the knowledge to comply with guidance and regulations and to ensure they manage and maintain water systems to control the risks from Legionella bacteria.


If you have questions regarding the issues raised above or you would like to speak with one of our consultants, please click here to get in touch.

Editor’s Note: The information provided in this blog is correct at the date of original publication – January 2023.

© Water Hygiene Centre 2023


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About the author

Peter Gunn

Peter has been acting as an AE [water] and providing competent help services to multiple public sector and public services client in both the Midlands and North of England since 2004, and working within Legionellosis risk management since 1997. Peter currently acts as AE [water] for 11 large public services client’s including University’s, Councils, Healthcare and Constabularies.

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